(a)   The officers and employees of the city charged with the custody or having in their custody the following records, documents or other papers may destroy the same after they have been on file for the period stated:

(1)   Claims and any purchase orders attached thereto, five years.

(2)   Warrants or warrant checks, whether originals or duplicates, that have been paid, five years.

(3)   Duplicates of receipts or stubs of receipts issued, three years.

(4)   Duplicates of utility bills sent to customers, three years.

(5)   Bookkeeping or accounting records of utility customer’s accounts, three years, except that the period for the records of deposits to guarantee the payment of bills or the return of meters shall begin when the account is closed or the customer ceases to receive service.

(6)   Duplicates or stubs of licenses issued for license fees or taxes, three years.

(7)   Bonds of officers or employees, 10 years, the period to begin at the termination of the term of the bond.

(8)   Insurance policies, five years, the period beginning at expiration of the policy unless a claim is pending.

(9)   Canceled checks, five years.

(10) Requisition and duplicate purchase orders, three years.

(11) Bonds and coupons, if any, stamped paid or canceled and returned by the fiscal agent, five years, the period beginning at the date of maturity of the bond or coupon. One bond of each issue shall be retained permanently or shall be offered to the state historical society.

(b)   The original of records, documents or other papers listed in subsection (a) may be destroyed at any time if reproduced on film, as provided in K.S.A. 12-122, and amendments thereto, and such film shall be retained for a period not less than required for the original records.

(K.S.A. Supp. 12-120; Code 1975, 1-1001; Code 1991)

Nothing in section 1-1001 of this article shall be deemed to apply to records, documents or papers not specifically mentioned nor to authorize the destruction of records, documents or papers which in their nature should be preserved permanently, nor to prohibit destruction of records, documents or papers obviously of only temporary value after a reasonable time.

(K.S.A. 12-121; Code 1975, 1-1002)