Developers are encouraged to submit a Sketch Plat, regardless of property size, zoning, number of lots, etc. to the City to obtain information regarding the City’s platting process; infrastructure locations, sizes, and requirements; flood data; traffic issues; fire protection; utilities; etc. Sketch Plats for subdivisions creating thirty (30) or more lots are recommended to be presented to Planning Commission for input.

1.    The Sketch Plat may be submitted to the Administrator before consideration of any Preliminary for Final Plat for the same subdivision.

2.    The Sketch Plat shall encompass all land to be developed (entire Preliminary Plat area).

3.    In addition, the Sketch Plat shall have an “Area Map” that encompass land surrounding the subdivision to a distance of an including the nearest major collector or arterial streets, the nearest adjacent subdivisions, and/or undeveloped land to the nearest quarter section line. (Ordinance No. 1813)

4.    The Sketch Plat shall include proposed lot sizes, reserves, drainageways, sewer, water and street locations, setbacks, and easements.

5.    The Sketch Plat shall be submitted electronically to the Community Development Department in PDF format.

6.    The Administrator shall distribute the Sketch Plat to affected City departments, public and private utility companies and the Butler County Engineer and Zoning Administrator (for development projects located within the Planning Area).

7.    The Administrator shall hold a meeting with all affected City departments, utility representatives, and the developer and his/her surveyor and submit a report to the Planning Commission with recommendations related to the development of the subdivision(s) affected.

Applications for Preliminary Plats shall be filed with the Administrator a minimum of 20 days prior to the Planning Commission meeting established for review of the Preliminary Plat. The preliminary plat application shall be accompanied by such number of copies of the Preliminary Plat as may be determined necessary by the Administrator for proper review by affected and interested governmental, public, and private organizations. The Preliminary Plat shall contain the information as set out in Section 501 of these regulations. Such plats shall not be accepted for filing until a filing fee has been paid by the Sub-divider. A pre-application conference with the Administrator shall be required on all plats except a replat.

1.    After the filing of the preliminary plat application, the Administrator shall distribute copies of the Preliminary Plat to affected and interested governmental, public, and private organizations as deemed appropriate by the Administrator. Organizations receiving copies shall have 10 days to review the Preliminary Plat and to make their recommendations to the Planning Commission. A lack of response within 10 days from the date of mailing shall, at the discretion of the Planning Commission, signify approval. The Administrator shall prepare a written report outlining any pertinent information concerning the Preliminary Plat including recommendations, and shall submit the written report to the Planning Commission, the applicant and the applicant’s agent.

2.    At the discretion of the Administrator, a meeting may be held with all affected City department and utility representatives prior to preparation of the staff report.

3.    The Planning Commission shall review the Preliminary Plat and the Staff Report. The Planning Commission may conduct a public hearing if deemed desirable, for the purpose of receiving information supporting or opposing the Preliminary Plat. The Planning Commission shall approve or disapprove the Preliminary Plat within 60 days after the plat is submitted to the Administrator or within 60 days after receipt of requested information, or extended by mutual consent of the sub-divider.

4.    Preliminary Plat Approval. The Planning Commission shall determine whether the Preliminary Plat meets the design standards and requirements of these regulations, the Comprehensive Plan, the Zoning Regulations, and other applicable provisions of the regulations of the City. If the Planning Commission is satisfied, it shall approve the Preliminary Plat and so notify the sub-divider in writing.

4.1. Approval of the Preliminary Plat shall not constitute approval of the subdivision by the Planning Commission, but shall signify in general the acceptability of the proposed subdivision. (Revised)

4.2. Such approval shall be considered permission to submit the Final Plat.

4.3. Such approval shall be effective for no more than 12 months from the date approval was granted.

The Planning Commission may grant an extension based on a written request by the sub-divider.

5.    Preliminary Plat Disapproval. If the Planning Commission determines that the Preliminary Plat does not meet the requirements as stated above, it may require modifications so as to satisfy such conditions.

5.1. The sub-divider may amend the Preliminary Plat so as to incorporate such modifications and resubmit the plat to the Planning Commission, which shall then grant its approval.

5.2. The sub-divider may appeal the disapproval of the Preliminary Plat to the Governing Body. Such appeal shall be made in writing and filed with the Administrator within 60 days after the date the Planning Commission issued its disapproval.

After the Preliminary Plat has been approved by the Planning Commission, the sub-divider may submit a Final Plat of the entire Preliminary Plat or a portion of the Preliminary Platted area.

1.    The Final Plat shall be submitted to the City not less than 20 days prior to the next regular scheduled Planning Commission meeting date.

2.    The Final Plat shall be submitted electronically to the Community Development Department in PDF format.

3.    The Administrator shall distribute the Final Plat to affected City departments, public and private utility companies and the Butler County Engineer and Zoning Administrator (for development projects located within the Planning Area).

4.    The Administrator shall hold a Staff Meeting with all affected City department and utility representatives and submit a report to the Planning Commission with recommendations related to the Final Plat and all other required documents. Utilities receiving copies who do not attend the Administrator’s Staff Meeting shall signify approval of the plan.

5.    The Planning Commission shall review the Final Plat and the Staff Report. The Planning Commission shall approve or disapprove the Final Plat within 60 days after the plat is submitted to the Administrator or within 60 days after receipt of requested information, or extended by mutual consent of the sub-divider. The Planning Commission shall approve the Final Plat if:

5.1. It is substantially the same as the approved Preliminary Plat;

5.2. There has been compliance with all conditions which may have been attached to the approval of the Preliminary Plat; and

5.3. It complies with all the provisions contained in these regulations and of other applicable regulations or laws.

A Final Plat may be submitted for final approval in separate geographic units rather than the entire Preliminary Platted area under the following conditions:

1.    The Planning Commission shall approve the Final Plat units at the time the Preliminary Plat is approved.

2.    A Final Plat of at least one unit shall be submitted for approval within one year from the date the Preliminary Plat was approved. The Final Plats for the entire Preliminary Plat shall be submitted for approval within five years from the date the Preliminary Plat was approved. The Planning Commission may grant extensions upon written request by the sub-divider.

A Preliminary Plat shall not be required for any Final Plat where only one lot of one acre or less and no public street or easement of access is to be dedicated.

1.    Authorization. For any plat required by these regulations, but not creating more than ten (10) lots, the applicant may choose to submit such plat as a one-step preliminary and final plat for purposes of required review and approval by the Planning Commission and Governing Body. An applicant shall submit simultaneously a preliminary and final plat for property intended to be subdivided. Such preliminary and final plats shall be subject to all applicable requirements of these regulations. A pre-application conference with the Administrator shall be required on all plats except a replat.

2.    Submittal. Such one-step preliminary and final plat shall be submitted at least 20 days prior to the next regular meeting of the Planning Commission. The plat shall clearly note that the plat is being submitted as a one-step preliminary and final plat. The one-step preliminary and final plat shall be submitted electronically to the Community Development Department in PDF format for proper review by the Planning Commission. Further, supplemental information shall be provided at the same time that the one- step preliminary and final plat is submitted.

3.    Fees. Application fees shall be paid by the sub-divider at the time of submission to the Community Development Department pursuant to the adopted fee schedule resolution that may be amended by the Augusta City Council from time to time.

4.    Contents of a One-Step Plat. A one-step preliminary and final plat shall contain all information required of a preliminary plat (as described in Section 501) and a final plat (as described in Section 504).

5.    Action by Planning Commission on a One-Step Plat. The Planning Commission shall review the one- step plat and may conduct a public hearing. The Planning Commission shall determine, based on the information presented, whether the combined plat meets the design and development standards prescribed by these Regulations, the Comprehensive Plan, applicable ordinances, regulations, and policies.

5.1. If the foregoing considerations are satisfied, the Planning Commission shall approve, in writing, the combined plat.

5.2. If the Planning Commission determines that the plat does not satisfy the foregoing conditions, it may:

5.2.1.      Recommend changes needed to satisfy the committee’s concerns, and the applicant can agree to incorporate said changes in the plat without further review by the Planning Commission;

5.2.2.      The Sub-divider may amend the one-step plat to incorporate the changes needed and resubmit the combined plat to the Planning Commission. The Planning Commission shall then grant its approval if the amendments satisfy the changes needed;

5.2.3.      The Sub-divider may reject the changes required by the Planning Commission and appeal the findings of the Planning Commission to the Governing Body, as provided for in Section 900 of these Regulations. In the event the combined plat is not approved by the Governing Body, the Administrator shall furnish the Sub-divider with a written statement setting forth the reasons for disapproval.

5.3. If the Planning Commission determines that the one-step plat does not satisfy the foregoing conditions and that changes needed would be too extensive or impractical, it shall disapprove the combined plat and the Sub-divider shall, within ten days, be advised of its actions and reasons for disapproval.

5.4. The Planning Commission shall approve or disapprove the one-step plat within sixty days from the date of filing of the plat or the plat shall be deemed to have been approved unless such time is extended by mutual consent.

6.    One-Step Plat Submittal for Governing Body Approval. Following Planning Commission approval of a one-step plat, the plat shall be scheduled as appropriate for governing body review and action.

The Governing Body shall either approve or disapprove the Final Plat and the dedication of any land for public purposes within 30 days after the Planning Commission has approved the same.

1.    The Governing Body may defer action for an additional 30 days for the purpose of allowing for modifications to comply with the requirements established by the Governing Body.

2.    If the Governing Body defers or disapproves of the plat and any dedications thereto, it shall advise the Planning Commission and the sub-divider in writing of the reasons the plat was disapproved.

All Final Plats located in the Planning Area shall be submitted to the Butler County Public Works Department for review by the County Engineer and to the Butler County Community Development Department for review by the county planning and zoning administrator. Following county staff review, and prior to consideration of the Final Plat by the Augusta Planning Commission, the Butler County Board of County Commissioners shall review the proposed Final Plat and provide a recommendation to approve or disapprove to the Augusta Planning Commission.

The Final Plat with all required signatures and in the form as approved by the City shall be recorded by the sub-divider with the Butler County, Kansas Register of Deeds.

1.    The sub-divider shall pay the recording fee.

2.    The sub-divider shall return one copy of the plat to the City after it has been recorded.

3.    The Final Plat shall be considered null and void if the plat is not recorded within 180 days after acceptance by the Governing Body.